In this article, we will go over 4 time management tools to instantly boost your productivity.
So, if you lack focus, and you have hard times to be productive, you’re in the right place.
What Is time management?
It may seem simple, but many people out there misunderstand the definition of time management.
According to Wikipedia, time management is:
Overall, from this definition, we can pull out the following ideas:
- Time management is a conscious process of planning.
- The main goal of time management is creating more in less time. (Effectiveness)
- Time management relate to all facets of life (Social, Work, personal hobbies,)
Based on those ideas, you need to ask yourself those questions:
- Am I planning for my goals?
- Am I producing the desired outcome?
- Do I manage my time only for my business work, or other activities?
Answering those questions is critical to know truly whether or not you manage your time your time properly.
Make it your first priority to answer those question before we move to the next part.
Why Time management is important?
In other words, what are the rewarding benefits of having a time management process in your life:
- Make you organized.
- Make you focused.
- Less distracted.
- Accomplish a lot with less energy.
- Decrease stress
Time management is a perquisite of success, and achievement in every department of your life.
But, you need tools to make yourself organized, and focused.
Bellow I’m going to share with you the most important time management tools that you can use to manage your time well.
Time management tools that will change your life…
Here are the 4 time management tools that you have the choice to implement to manage your time well:
It’s a simple method of setting your priorities.
Once you have your tasks on your list, it’s easy to get overwhelmed, because there are too much things you need to handle.
For most people, they throw in the towel, and they don’t get any task done.
The solution is to prioritize your tasks by importance. Here’s how it works:
- A: Task that are very important and urgent. There will be negative consequences if I don’t do them now.
- B: Tasks that are important and not urgent. Activities that are important, and if you don’t them, there’s no consequences.
- C: Activities that are urgent but not important. Tasks to delegate to others.
- D: Tasks that are not important, and urgent.
More Articles On Time Management & Productivity:
- 5 Top strategies to stop killing time and be productive
- 4 Easy steps to plan your day effectively
- How to stop being lazy
- 10 Effective time management tips to boost your productivity
This method was created by Dwight David Eisenhower to prioritize tasks into the following categories:
- Do now: Important and urgent tasks. (Deadlines, problems)
- Decide: Important and not urgent tasks. (planning, scheduling)
- Delegate: Urgent but not important tasks
- Delete: Not important and not urgent (Surfing in the internet, watching TV).
It’s the same thing as ADCD technique does, but the Eisenhower Box is more organized, because you’re using quadrant to classify your tasks.
This technique helped me to achieve so much in my life.
That’s why I created a great looking version of it to motivate you to take action.
Check it out bellow…
Pomodero technique was developed by Francesco Cirillo.
The technique is very simple.
The idea is to break down your work time, into small chunks of 25 minutes, and take a break of 5 minutes between each one.
The reason why he choose 25 minutes, is because is the optimum time span when the brain can be the most productive.
Beyond that, your concentration will go down, and you’ll not be effective as you did in the first place.
The technique uses 6 steps:
Step #1: Decide on the task. (Write it down)
Step #2: Set you timer to 25 minutes
Step #3: Cut off all distractions, and work on the task
Step #4: Once the alarm goes off, check off the task.
Step #5: Take a short break of 5 minutes max.
Step #6: After four pomoderos, take a longer break for 15 to 30 minutes.
You can check out, the official website of the technique in this link that goes in depth in the process.
4.GTD (Get Things Done)
Get things done was developed by David Allen.
The purpose of this technique is to take big, and frightening tasks and chunk them into small achievable tasks.
The beauty of this technique is to help you to avoid the “brain freeze”, and “information overload” syndrome that fuel laziness and procrastination for most people.
The main goal of sharing all this technique is not to overwhelm you, but just to give an idea what’s possible to manage your time, and get things done.
Eventually you can mix them if you want, but make sure you’ve mastered one of them before you move the next one.